Job Description

Job Requisition ID: 47588 
Opening Date: 06/04/2025

Closing Date: 06/17/2025
​Agency:  Department of Human Services
Class Title: OFFICE ADMINISTRATOR III - 29993 
Skill Option:  Keyboarding 
Bilingual Option:  None
Salary: Anticipated Salary: (Eff 7/1/25) $4,414-$5,926/month ($52,968-$71,112/year)
Job Type: Salaried
Category: Full Time 
County: Union
Number of Vacancies: 1
Bargaining Unit Code:  RC014
Merit Comp Code:  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the  Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Developmental Disabilities is seeking to hire an Office Administrator III for the Choate Mental Health and Developmental Center located in Anna, Illinois to serve as the Facility Workers’ Compensation Coordinator. Gathers information to prepare work-related injury reports. Serves as working supervisor. Monitors, enters and directs the processing and/or transmitting of payroll data. Prepares and maintains employee work schedules.

Essential Functions

• Under the direction of the Business Administrator, serves as the Facility Workers’ Compensation Coordinator.
• Serves as working supervisor .
• Monitors, enters, and directs the processing and/or transmitting of payroll data, employee personnel transactions, and group insurance information to Central Payroll Office in Springfield.
• Prepares and maintains employee work schedules and verifies they are entered into the facility timekeeping system.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience OR completion of high school and three (3) years of Office Assistant experience OR three (3) years independent business experience.
• Requires the ability to keyboard accurately at a rate of 30 wpm.

Preferred Qualifications

• Five (5) years of professional experience monitoring, entering, and directing the processing and/or transmitting of payroll data for a public or private organization.

• Three (3) years of professional experience supervising staff, assigning, and reviewing work, providing guidance and training for a public or private organization.

• Three (3) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.

• Three (3) years of professional experience working with Worker’s Compensation claims for a public or private organization.

• Two (2) years of professional experience preparing and maintaining employee work schedules.

• Five (5) years of basic proficiency using personal computers, including Microsoft, Word and Excel.

Conditions of Employment

• Requires ability to utilize office equipment, including personal computers.

• Requires ability to work after business hours, weekends and holidays.

• Requires the ability to travel in the performance of job duties.

• Requires ability to pass the IDHS background check.

• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  Work Hours: Monday - Friday, 7:00am - 3:30pm, 1-hour unpaid lunch
Work Location: 1000 N Main St, Anna, Illinois, 62906-1652

Division of Developmental Disabilities

Choate Mental Health & Developmental Center

Fiscal/Support Services - Workers Comp/Payroll
Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Office & Administrative Support; Social Services

About the Agency:

 

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Holiday work, Full time, Contract work, Temporary work, Part time, Apprenticeship, Flexible hours, Weekend work, Monday to Friday,

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