Job Description

Position Summary
A dynamic and growing company is seeking a detail-oriented Administrative Assistant Manager to lead daily office operations and support executive leadership. Ideal candidates will have hands-on experience opening new offices, managing logistics, and overseeing business insurance. This role is key to ensuring smooth operations, compliance, and a professional workplace environment.
Key Responsibilities
Oversee daily office operations to ensure a smooth and efficient workplace
Lead logistics for office openings, relocations, and expansions, including vendor coordination, lease management, and IT/telecom setup
Collaborate with the Vice President on business insurance renewals and serve as a primary contact for brokers and providers
Develop and maintain office policies, procedures, and compliance standards
Partner with executives to support company-wide initiatives and administrative needs
Manage contracts, vendor agreements, and office supply procurement
Oversee office facilities, security access, and space planning
Act as a liaison between departments, vendors, and external partners
Ensure compliance with company policies and legal requirements
Perform other duties as assigned
Qualifications
5+ years of office administration experience, including 2+ years in a senior or lead role
Japanese language proficiency (spoken, read, and written) is required
Proven track record in opening and managing office locations, including logistics and vendor coordination
Strong knowledge of business insurance policies, compliance, and claims handling
Excellent organizational, communication, and problem-solving skills
Proficient in Microsoft Office Suite; experience with office management tools preferred
Ability to handle confidential information with discretion
Strong interpersonal skills and experience working directly with executives
SALARY
USD 70,000-90,000 + Discretionary Bonus
LOCATION
Torrance, CA
WORK HOURS
Mon-Fri, 8:30AM-17:30
Benefits
Health and dental insurance
401(k) Retirement Plan
Paid Vacations
Paid Holidays
#countryUS

Job Tags

Work at office, Relocation,

Similar Jobs

KIPP DC

Legal Intern (Summer 2026) Job at KIPP DC

...Legal Intern Job Summary The Legal Intern role is an integral part of the Legal... ...success of KIPP DC's mission. This is a summer intern role that runs for 9 weeks (June 1... ...Benefits & Compensation The KIPP DC summer internship program offers a competitive hourly wage...

Strengthscope

Quality Assurance Tester Job at Strengthscope

...candidates to apply if they meet even some of the criteria below. Responsibilities & Duties: The core function of a Quality Assurance Tester is simple: ensuring that updates and new features in our system are thoroughly tested and meet both technical requirements and user...

BAYADA Home Health Care

Home Care Licensed Practical Nurse Job at BAYADA Home Health Care

**Sharpen Your Nursing Skills at BAYADA!**Our Middlesex County, New Jersey Offices are interested in a Licensed Practical Nurse who has... ...believe our clients and their families deserve the highest quality care delivered with compassion, excellence, and reliability.**Why...

Concord Servicing

Events Marketing Manager Job at Concord Servicing

...specialty finance lenders, institutional investors, and asset managers. Our clients include originators across fintech, solar, home improvement... ...in front of the right accounts. Industry conferences. Hosted events. ABM campaigns. Partner co-marketing. You build the engine that...

ASR INTERNATIONAL

Construction Management Support/Field Engineer Job at ASR INTERNATIONAL

...Location: Naval Base Kitsap (NBK) Puget Sound Naval Shipyard - Bremerton, WA Title: Construction Management Support/Field Engineer Clearance: Ability to successfully clear background and security checks Scope: Provide construction management support services...

Administrative Assistant Manager Job at JAC Recruitment, Torrance, CA

U2JGU0Y5RWdjNTFCNEpNdFBkQmVhMklWNmc9PQ==